What is a uniform program?

A uniform program is a standard kit for each role, a record of sizes and logo positions, and a routine for reordering. It means a new starter can be kitted from a known list instead of a fresh decision each time.

How many spare uniforms should we order for new starters?

Order a few spares in the common sizes when you place the main order, so new staff can be kitted without waiting for a new run. How many depends on how fast your crew is growing, and we can help you work out a sensible number.

How do we keep uniforms matching when we reorder?

Keep a record of the styles, colours, sizes and logo positions from your first order. We can reorder the same garments while the brand still makes them, and suggest a close match if a style is discontinued.

Can one uniform cover several sites with different rules?

Often it can. If your crews work on sites with different PPE rules, a base uniform that meets the strictest site means one kit goes everywhere. Where that is not practical, keep a separate record of each site's kit.

Setting Up a Crew Uniform Program

Published 24 October 2026

When a business has a handful of staff, uniforms get sorted order by order. Once the crew grows, or new people start through the year, that gets slow and the team stops matching. A uniform program fixes it by settling the decisions once: what each role wears, how it is branded and how it gets reordered.

We set these up for crews of every size at our Unanderra workshop. This is how we suggest going about it.

Start with a standard kit per role

List the roles in your business and decide what each one wears. A site crew might have a hi-vis shirt, work pants and a jacket. An office or front-of-house team might have polos, shirts or blouses and knitwear. Keeping the list short makes reordering easier.

Two things shape the list before style does:

Site rules. If your crew works on construction, civil or resource sites, get the PPE requirements from the induction pack and check them before you choose garments. Your site or employer has the final say on what is accepted. Our posts on choosing hi-vis workwear and the pages for construction and civil and mining and resources cover what to look for.
Several sites with different rules. A base uniform that meets the strictest site you work on lets one kit go everywhere. Where that is not practical, keep a separate record of each site's kit so reorders stay correct.

Decide how the logo is applied

Pick one method and one position per garment type and keep them the same on every order. Embroidery is the usual choice for polos, drill shirts, jackets and hi-vis, and DTF printing suits full-colour artwork and lighter garments. DTF printing or embroidery for your uniforms compares the two. On hi-vis, keep logos on the fluorescent fabric and clear of the reflective tape.

If the logo is not ready for stitching or printing, see how to prepare your logo. We confirm a proof with you before anything is made.

Build a size list that you keep

A size list is the part most programs skip and later regret. For each person, record the garment style, size and fit. We supply women's and men's fits across most ranges, and the cuts differ through the shoulders, bust and waist, so ask each person to check the size chart for the exact style.

Add the logo position and the colour of each item to the same record. Keep it where whoever places the next order can find it.

Order spares for new starters

New staff join through the year, and a new person without a uniform is usually the reason a crew stops matching. Order a few spares in the common sizes with the main order. That lets you kit a new starter straight away, and it avoids a small rush order later.

If you want to add PPE such as hard hats, safety glasses, earmuffs and gloves to the new starter kit, they can come in the same order as the garments.

Plan the refresh

Uniforms wear with use, and brands update their ranges from time to time. Two habits keep the crew matching:

Reorder the same styles while the brand still makes them. If a style is discontinued, ask us and we will suggest a close match.
Plan a full refresh when garments start to look tired, so everyone matches again at once.

What we need to start

Send us the roles and the styles you have in mind, a size list with each person's fit, and your logo as a PDF, Adobe Illustrator (.ai) or SVG file. We confirm pricing and send a proof. Once you approve it, we brand the garments in-house. Most orders are completed within 10 business days, and we supply businesses Australia-wide.

Common questions

What is a uniform program?: A uniform program is a standard kit for each role, a record of sizes and logo positions, and a routine for reordering. It means a new starter can be kitted from a known list instead of a fresh decision each time.
How many spare uniforms should we order for new starters?: Order a few spares in the common sizes when you place the main order, so new staff can be kitted without waiting for a new run. How many depends on how fast your crew is growing, and we can help you work out a sensible number.
How do we keep uniforms matching when we reorder?: Keep a record of the styles, colours, sizes and logo positions from your first order. We can reorder the same garments while the brand still makes them, and suggest a close match if a style is discontinued.
Can one uniform cover several sites with different rules?: Often it can. If your crews work on sites with different PPE rules, a base uniform that meets the strictest site means one kit goes everywhere. Where that is not practical, keep a separate record of each site's kit.

Setting up a uniform program for your crew